Job title: Payroll Executive Reporting to: Finance Controller/ Commercial Finance Director Location: London
About Arthur Recruitment We are an award-winning recruitment firm specialising in the London & Lloyd's insurance market. In 2023, we were voted one of Sunday Times 100 companies to work for. Our consultants have thorough industry specific experience either in professional insurance or in a recruitment consultancy specialty field. We proud ourselves to offer a unique service to both our candidates and clients. As an independent recruitment consultancy, we can deliver a bespoke talent offering tailored to our individual client’s needs. The Arthur team has built and retained a strong brand awareness in the London & Lloyd's insurance markets and is continuing to grow through nurturing lasting relationships, unique talent network and distinctive search and selection services.
Our values
People: We build and nurture real relationships with our clients and candidates. We are trusted partners with an honest understanding of business needs and culture.
Process: We are passionate about the qualifying process, using our specialist knowledge and meticulous criteria for matching clients and candidates, to deliver dynamic lasting results.
Progress: Our industry expertise and forward-thinking approach ensure we are not only immersed in the current market, but also a leading voice in both business and career development.
The role Reporting to the Finance Controller, the role will provide full ownership of the contractor payroll and the internal staff payroll. Currently the contract desk has 60 temps, but the business is looking to grow the temp book by 20% in the next 12 months. The role encompasses both pay and bill administration, as well as compliance and margin reporting. In depth knowledge and experience with payroll administration, including PAYE, Umbrella and Limited contractors is fundamental. The position is cross functional, with a dotted line to our Compliance Function and the Sales Director, responsible for the Arthur’s contract business. Being well articulated, kind communicator, both internally and externally is an essential part of the role.
Key responsibilities
Manage the entire payroll process for our contract book – PAYE, Limited, Umbrella, FTC, weekly and monthly [ Intime RSM]
Preparing and compiling the monthly internal staff payroll, with HR Director for review by the Finance Director and/ or Finance Controller
New starters, compliance and leavers administration – IR35, AWR, GDPR, and HMRC related matters
Timesheet managements and managed vendors
Manage and administer holiday pay, statutory payments where necessary.
Raise customer invoices and pay contractors on a timely manner.
Produce margin reports to senior members of the finance team.
Assist with temp revenue reconciliation for month end.
Set up contractor payroll payments by online banking.
Acting as a bridge between finance and the consultants’ sales desks to establish smooth collaboration and best service to consultants, customers and contractors.
Excellent communicator and team player
Intermediate excel knowledge is crucial for the role.
Immaculate attention to detail
Independent in the daily work and ability to prioritise effectively or ask for help when such is needed.
Act as main point of contact for payroll queries from employees and contractors
Preparation of, and where appropriate, submission, of P45s, P46s, P 60s and P11Ds
Pension administration for both internal and contractor payrolls
Provide necessary documentation and support to ensure compliance and accuracy during audits.
Assist management accounts with payroll reconciliations to ensure all payroll-related accounts are fully reconciled.
Collaborate and contribute with the wider business services functions and the finance team in projects to improve ways of working, achieve efficiencies and automation.
Please note that the list of responsibilities of this role is not limited to the list above.
Skills, knowledge and experience
Excellent experience in managing contractor payroll, using a recognised payroll software.
In Time / RSM or online timesheet management and Pay & Bill experience is crucial
Previous experience in processing payroll for permanent employees
Excellent organisational skills and strong attention to detail
Detailed knowledge of UK payroll processing, tax/national insurance rules, Pension Regulation and auto Enrolment, AWR and RTI administration
Qualified payroll technician through the Chartered Institute of Payroll Professionals (CIPP) – this is nice to have but not essential.
Rewards, perks and benefits
Flexible working (flexible start time and end time, plus reduced hours on a Friday)
Cycle to work scheme.
Independent financial advisor and pension
Private medical insurance and death in service benefit
Volunteering days, sabbatical, generous holiday allowance and days off for key days
Summer and winter celebrations plus monthly health and wellbeing initiatives
Annual incentive trip
Equal opportunities Arthur Recruitment is an equal opportunity employer; we are fully committed to the elimination of unlawful and unfair discrimination and values the differences that a diverse workforce brings to the firm. The firm will not discriminate because of age, disability, gender reassignment, marital status, maternity, race, religion and belief, or sexual orientation.
